Bylaws

GARDEN GROVE DEMOCRATIC CLUB

 BYLAWS

ARTICLE I – NAME

The name of this organization shall be the Garden Grove Democratic Club aka GGDC, hereinafter will also be referred to as the “Club”.

ARTICLE II – MISSION

The Mission of the Garden Grove Democratic Club (GGDC) shall be to:

  • Improve awareness of Democratic candidates and issues.
  • Increase Democratic voter turnout to elect Democratic Party candidates.
  • Strengthen the Democratic Party.
  • Foster the participation of all Members, on the basis of equality, regardless of race, religion, gender, sexual preference, national origin, physical ability, or economic status.

ARTICLE III – AFFILIATION

  • The Club shall be chartered by the Democratic Party of Orange County (DPOC) and shall be chartered by the committee on July 1, 2017.
  • As a chartered Club of the Democratic Party of Orange County, the Club shall comply with the bylaws of the DPOC and the California Democratic Party.

ARTICLE IV – MEMBERSHIP & DUES

  • Membership
    •  Eligibility
      • Any person registered to vote as a Democrat.
      • Any person less than 18 years of age or is a non-citizen awaiting naturalization, who supports the principles of the Democratic Party, and has expressed an interest to register to vote as a Democrat upon becoming eligible, is eligible for Non-vetted members without voting rights.
    • Active Membership – A qualified person shall be considered an active member only if:
      • The member has attended at least one meeting prior to being eligible to vote and
      • The member has paid all club dues.
    • The Club shall not require or use any test of membership, or oath of loyalty, which has the effect of requiring prospective or current Members to acquiesce in, condone, or support discrimination on the grounds of race, color, creed, national origin, physical ability, sex, age, religion, ethnic identity, sexual orientation, or economic status.
  • Termination of Membership
    • A member can voluntarily terminate membership by sending a signed letter of termination to the Corresponding Secretary or President of the Club. Termination will become effective upon presentation of the letter to the Executive Board.
    • Membership may be revoked or denied for just cause at any time, including action detrimental to the Club. The procedure for termination shall be as follows:
      • A written complaint must be sent to the Secretary or President of the Club clearly requesting termination with complaints clearly stated.
      • The request shall be put on the agenda of the next Executive Board meeting.
      • A majority vote of the Board members present and voting shall be required to pass a motion for termination. If the motion passes, the recommendation shall be placed on the agenda for the next general meeting and voted upon. A majority vote of the membership present and voting at the general membership meeting shall be required to terminate the membership of any member.
  • Dues
    • The fiscal year of the Club shall be January 1 to December 31.
    • Dues may be recommended to the Club by the Executive Board and approved at a regularly called Club General Meeting by a simple majority vote of the Membership present and voting.
    • Annual Club dues are due and payable July 1st annually. Dues paid by new members in the last quarter of a calendar year shall be applicable to that calendar year and the following calendar year.
    • The foregoing notwithstanding, any person who claims financial hardship may have his or her dues reduced or waived, as determined by the Executive Board.

ARTICLE V – ELECTIONS

  • Elections shall be held before June 30th every other year.
  • The President shall appoint a chairperson for the Nominating Committee.  The Chairperson of the Nominating Committee shall recruit four (4) additional members to serve on the committee, consisting of both Board and non-board members.
  • Candidates shall provide the Nominating Committee a brief written statement of their qualifications and willingness to serve. The listing of candidates and their statements shall be made available to the membership at least one month prior to the June General Membership Meeting and will be posted on the Club’s website.
  • Candidates shall have the opportunity to address the Membership at the June General Membership Meeting, and to hand out Officer Candidate Statements prior to the onset of voting.
  • Additional nominations for each office may be made from the floor at the June General Membership Meeting. Nominees must be present at the meeting and shall be required to provide a brief verbal statement of their qualifications and willingness to serve.
  • Unless otherwise approved by the Membership, voting will be done via secret, paper ballots. There will be no proxy voting. There must be a quorum or 6 active members present for the election to be official.
  • To be elected, a candidate for an office must receive fifty percent (50%) plus one (1) of votes cast for the Office. If there are more than two candidates, and none receives the required majority, there will be an immediate runoff election between the two (2) candidates receiving the most votes. The results shall be announced before the close of the meeting, as well as on the Club website.
  • The term for elected officer is two (2) years.

ARTICLE VI – MEETINGS

  • Regular Meeting
    • The club shall hold regular monthly meetings on 2nd Saturday of the month from 4PM – 5:30 PM at the location determined by the membership.
    • Regular meetings shall not be cancelled more than three (3) time within any calendar year in no event shall more than two (2) regular meetings be cancelled in succession.
  • Special Meeting
    • Special meetings may be called by the chair at any time on notice as specified below.
    • In the absence of the chair, any two officers may call a special meeting on notice as specified below.
  • Notice of Meeting
    • Notice of regular or special meetings shall be given at least two (2) weeks in advance to all active members, in any manner as follows
      • Notice via e-mail
      • Notice via telephone message
      • Notice through Social Media Posting
      • Notice on Club Website
    • Notice of the meeting shall be deemed sufficient by any manner specified above if such notice includes the date, time and place of the meeting and is calculated to be received at least two (2) weeks prior the meeting.
  • Quorum

A quorum of at least fifteen percent (15%) of the Membership, including at least three (3) Officers, is needed to vote on matters at a Membership meeting. Passage of an action item, at either a Membership Meeting or an Executive Board Meeting, shall require a simple majority of Members present and voting, unless otherwise provided in these bylaws.

  • Meetings shall be conducted in accordance with the latest edition of Robert’s Rules of Order unless otherwise provided in these bylaws

ARTICLE VII – EXECUTIVE BOARD

  • Executive officers of GGDC shall be President, Vice President, Treasurer, and Secretary.
  • Executive officers shall be a chair of a committee or an active member of a committee.
  • Executive officer meeting will meet 4th Wednesday of the Month.

ARTICLE VIII – DUTIES OF OFFICERS

  • President
    • Shall preside at all regular and special meetings of GGDC and Executive Board.
    • Shall preserve order and enforce the constitution and bylaws of GGDC.
    •  Shall appoint and/or remove Chairs of Committees as needed, with the approval of a majority of the E-Board. Committee Chairs in turn may solicit other Club members to serve on the committee. Chairs may also remove members with the approval of a majority of the committee.
    • Shall be responsible to the Executive Board for his or her actions.
    •  Shall be a delegate to all bodies to which GGDC sends a delegate or shall appoint delegates to attend functions or meetings of other organizations as official representatives of GGDC, unless a membership meeting decides an election shall be held.
    • Shall represent this organization at public and/or political functions within the City of Garden Grove, or to appoint delegates to attend such functions, unless a membership meeting decides an election should be held.
  • Vice President
    • Shall assist the President in the performance of all duties and act in his or her absence.
    • Shall become the Acting President on the death or resignation of the President until a special election can be held at the second regular meeting after the vacancy in the Presidency.
    • The Vice President shall ensure that each committee be populated and fulfill its responsibilities.
  • Treasurer
    • Shall collect dues, donations or other funds and shall keep and maintain an accurate record of all financial transactions of this organization and summarize such transactions in a report at the regular membership meeting.
    • Shall pay all bills and disbursements authorized by the Executive Board.
    • Shall prepare a report of the financial status of the organization annually in written form which shall be kept in a file accessible to all members for at least seven (7) years.
    • Shall complete and file all financial reports required by law and government regulations.
    • Shall maintain an accurate membership list.
    • Shall send a renewal reminder by U.S. mail at least one month before his/her membership anniversary.
    • Shall provide a roster, including only members in good standing, as certified by the President or Treasurer, to the Chair of the County Democratic Party and the appropriate Regional Director.
  • Secretary
    • Shall take minutes and distribute the agenda of regular, special, annual and Executive Board meetings.
    • Shall ensure that all members sign an attendance sheet at each meeting.
    • Shall conduct correspondence as directed by the President, Executive Board or by the majority of the membership, and to read all correspondence or summary thereof at meetings.
    • Shall perform any other such duties with the approval of the Executive Board as may be necessary for the proper and effective administration of the affairs of GGDC.

ARTICLE IX – FINANCES

  • The fiscal year of the Club shall be January 1 to December 31
  • No special assessments shall be made. All expenditures over Two Hundred Dollars ($200) must be approved by a vote of the Executive Board. All expenditures over Three Hundred Dollars ($300) must be approved by a vote of the General Membership.
  • All funds collected in the name of the Garden Grove Democratic Club shall be turned in to the Treasurer and shall be deposited to the bank account of the Club.
  • A petty cash account for activities of the Club in the amount of One Hundred Dollars ($100) is to be established, to be used at the discretion of the Treasurer. Receipts are to be included in the monthly Treasurer’s report. 

ARTICLE X – SUGGESTED COMMITTEES & DUTIES

  • Fundraising Committee

This committee shall put on at least one annual fundraiser and provide food, decorations, name tags, etc. for said fundraiser.

  • Program/Events Committee

This committee shall put on Town Hall meetings, debates, bring speakers to the meetings, and organize rallies.

  • Outreach/Voter Registration Committee

This committee will also develop the capacity to personally contact all potential voters in the City of Garden Grove.  It will also find opportunities to be visible in the community through philanthropy and participation in community events.

  • Audit Committee

This committee shar review club’s financial records annually and will prepare a report for the membership by January meeting.

  • Special Committee

The Executive Board may establish Special Committees it deems necessary to accomplish the purpose and program of the GGDC.

ARTICLE XI: CALIFORNIA DEMOCRATIC PARTY (CDP) PRE-ENDORSING CONFERENCES

  • The Club shall submit a roster of Members in good standing as of the July 1 deadline.
  • The status of such members on the roster shall be certified by the Cub’s President, Secretary or Treasurer.
  • The Club’s representatives to any particular pre-endorsing conference shall be from the list described above and the overall list of representatives to all conferences shall be equally apportioned between men and women, to the extent possible.
  • The Club’s representatives shall be selected at a duly noticed meeting of the Club, affirmed by a vote of those members in good standing in attendance and voting.

ARTICLE XII: PARLIAMENTARY AUTHORITY

The Club shall use the current edition of newly revised Robert’s Rules of Order to govern parliamentary procedure at all official meetings of the organization, except as specifically noted in theses Bylaws.

ARTICLE XIII – BYLAWS AMMENDMENTS

These bylaws may be amended by a majority vote at a general meeting after such amendment has been presented at the preceding general meeting and two (2) weeks’ notice has been provided.

ARTICLE XIV – BYLAWS ADOPTION

These bylaws shall become effective immediately upon the club’s adoption and shall be the governing rules of the club

Adopted:  June 30, 2017

EXECUTIVE BOARD

Mark Paredes, President

Richard Montoya, Vice-President

Yeh Martin, Secretary

Kathia Canlas, Treasurer